Office moving is an adventure, to be sure. Unfortunately, many people don’t think the process through far enough in advance. Then, when they get to their new office location, they’re met with some surprises and also frustrations. I’m here to show you some of the most common mistakes people make when relocating their office. Pay attention and YOUR office move can be done with ease!
Office moving blunders
As you’ve probably noticed in life, learning from the mistakes of others can save you time, money, and headaches. In my years of helping businesses relocate, I’ve narrowed office moving mistakes down to these big three:
1. Waiting until the last minute
Some people work well under pressure, but when it comes to office moving, I don’t recommend it. The smoothest office relocations happen when they are planned well in advance of the actual move.
When should you start planning? As soon as you think about moving! As you begin to look at potential office spaces, you need to consider what it will take to move.
- How many people will it take?
- Can it be done in one day, or will moving take several?
- Who else needs to be involved?
- What will the amount of downtime be for your business?
- Does construction or technology installation need to be done first?
- When is the best time to move – time of day, week, month?
These are just a few of the questions that need to be asked. If you are working with a leasing agent, don’t be afraid to ask questions about the space and really dig for answers. Often times, I find that agents are quick to say ‘yes’ without fully considering the capabilities of the space. Do your due diligence and find out REAL answers to your questions and needs.
2. Not calculating the true cost of moving
If you ask the right questions, and truly plan ahead, the cost of moving shouldn’t take you by surprise. But, I find that many businesses don’t adequately prepare for this aspect of moving.
While office moving may sound simple, there are many factors that can affect cost. Here are some things to consider:
- Do you have an IT department, or will you need to hire a tech support company to move and re-install your technology?
- What is the condition of electric, cables, etc. in the new space – is it sufficient to handle your IT requirements, or is something else required? (Tip: We find that many landlords completely demo plugs and network connections to prepare for new tenants, so you will likely need all new hardware. It’s best to know this ahead of time!)
- Does any part of the space need to be renovated or remodeled to meet your specific needs?
- How far away is the move? This will impact the physical cost of moving.
- What is your estimated business downtime? The longer it is, the more money you will potentially lose – and the bigger the cost of moving.
3. Assuming that someone else will take care of the details
In order to make office moving as smooth as possible, it’s important to think of and take care of as many details as possible before the move. By doing this, you will reduce downtime after the move and potentially even save yourself some money.
Office moving made easy
At L33t Tech, we are committed to making your office relocation smooth and easy. When you hire us at the very beginning, our experience and expertise can help prevent the most common office moving mistakes. Plus, we take responsibility for coordinating all the details so you don’t have to. We may even be able to help amortize the cost of the move into several payments so you’re not hit with a huge expense all at once.
So, what are you waiting for? Give us a call … we look forward to helping you succeed in your new space!